Having a regular workplace inspection is one way of checking whether policies and procedures are being adhered to.
Each inspection will target specific work areas.
Any hazards identified during an inspection are documented.
If an external consultant is to conduct the inspection there may be information that needs to be conveyed to the inspector to help them be aware of any unique characteristics of your organisation or workforce (e.g. language, cultural considerations, etc).
Following an inspection there may be corrective actions that need to be taken to achieve the relevant standards.
Using The Software
With OSHatWork you can:
- record multiple inspection tools (e.g. one for workshop areas and one for office areas) and the questions/checks in each - so that you can use the relevant one for each inspection;
- develop an inspection schedule and set reminders to ensure that each inspection is organised and undertaken when required;
- categorise each inspection (e.g. as a "safety" inspection) so that you can list and report on all those of a similar type for instance;
- record the following for an inspection and then produce a report which includes these details (perhaps to hand to the inspector in advance of the inspection):
- the plan, scope of work and objectives;
- the work area(s) to be inspected;
- any regulatory aspects you are aware of, and any health and safety, or risk, considerations;
- any language, cultural/social or confidentiality/sensitivity issues;
- print an inspection tool that lists the checks to be responded to and provides space for the results, comments, conclusions and recommendations;
- record during the inspection (or after it if you prefer to initially handwrite inspection data on a printed inspection tool):
- the result of each of the checks;
- hazards identified;
- an overall description of the outcome;
- a rating for the degree of conformance;
- specific conclusions and recommendations; and
- any necessary corrective actions;
- produce a detailed report of an individual inspection - which could be provided to all interested parties or tabled at a meeting held to discuss the outcomes of the inspection;
- generate a list (in an on-screen viewer or in a printed report) of all inspections matching specified criteria (e.g. for a specified inspector; in a particular date range; in a particular work area; etc);
- receive reminders for the completion of actions arising from each inspection.
A complete list of all the OSHatWork Guides is available here.